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2009-12-01 students.jamesruse ?

posted Nov 30, 2009, 12:20 PM by Unknown user   [ updated Dec 14, 2009, 4:25 AM by Eddie Woo ]

Data inputs and outputs could be used for student collaboration and discussion. Here is a context diagram:
Possible uses for this domain
  1. Permission notes. As of December 2009, permission notes are still provided to students on paper exclusively; digital copies are rarely available, with the exception of some co-curricular groups such as ISCF and JRAHS Cadet Unit. As permission notes on paper have a tendency of being misplaced, it is highly effective to have digital copies available, saving the school and its staff the need to print extra copies. It is known that some students scan permission notes and then distribute them by email anyway.
  2. Addressing the students. It is sometimes necessary to make announcements to the student body, as the daily Day Sheet demonstrates with its often-repeated “students are to consult the main noticeboards for a list of unexplained absences, whole-day and partial”. Regarding this particular example, it is proposed that having both the announcement and the list of unexplained would save time during school and decrease the manual labour required (posting up paper documents on noticeboards).
  3. Inter-student communications. The intranet could provide an official forum for students to discuss school-related topics. Such forums have been trialled, such as the We Can Change The World forum, and have been demonstrated to be feasible. 
Challenges faced & possible solutions

Ensuring usage
  • If the intranet is to be relied on for the purposes listed, then all students must be using it. 
  • This challenge was faced by the officers of the JRAHS Cadet Unit, who had difficulty implementing their section of the intranet as cadets did not habitually check it. The solution used by the officers was to effectively make it the responsibility of the cadets to check the intranet, reminding the constantly until they understood a need to constantly check it. This same solution could be adopted for
  • Another possible method of increasing usage is to use RSS feeds and email subscriptions, delivering content immediately to inboxes of RSS readers and email accounts automatically. This means that they do not have to check “yet another website”, but simply have to check something that they already check regularly (their inbox).


  • As the discussion forum will be a system officially approved by the school, it will need to be moderated to keep content politically correct and appropriate.
  • Moderation can be automated, such as through the filtration of unwanted words, e.g. profanity. This is easy to implement and does not need human presence; however, it is often ineffective alone. Furthermore, lists are often too restrictive, adding words that may be politically-correct in the correct context.
  • Moderation can take place in the form of designated administrators, such as responsible students (like SRC/Prefects). However, such a system is prone to bias and human corruption.
Eddie Woo,
Nov 30, 2009, 2:44 PM
Eddie Woo,
Nov 30, 2009, 2:44 PM
Eddie Woo,
Dec 2, 2009, 8:04 PM